ELAR Depositors
This page is for depositors to ELAR. There are three types of depositors:
- ELDP grantees
- ELAP students
- All other people who have deposited material at ELAR
Many depositors are in category [1], ELDP grantees.
ELDP grantees and archiving
ELDP grants require you to deposit all the materials (those that are digital or can be digitised) that you collect and create as a result of your funded work.
The archive is a repository of materials for potential use by the language community, researchers, and others, and to ensure their long term preservation. If you or the relevant language community do not wish to publish the materials, ELAR will fully respect and implement requests to restrict access; but it is important that they are archived for preservation and cataloguing purposes.
All materials should be accompanied by metadata - cataloguing information that identifies the sources and other details about the materials; see the Deposit forms and the metadata page.
It is recommended that you deposit materials as soon as they are ready, especially if you do not have other secure arrangements for preserving your data. Also, ELAR will provide advice and assist you in ensuring that your data is in a good form for archiving.
Types of materials
In its role as archive to the Hans Rausing Endangered Languages Project, ELAR accepts deposits of materials that relate to endangered languages. We understand that defining whether or not a language is endangered is not always clear -
please contact us if you want to discuss the status of a particular language.
ELAR is a digital archive and will normally receive materials in digital form. If you have analogue materials (eg analogue sound or video tapes), ELAR may (on a case by case basis) provide a digitising service or may provide facilities for you to digitise your own materials onsite at SOAS. However, normally, ELDP funded grantees are expected to create and deposit digital materials. See also analogue materials below.
Return of media (disks etc)
ELAR's accession process involves copying deposited data into its high-volume computer storage. We may also store physical objects you send to us, but we do not undertake to preserve them indefinitely. We will return some types of carrier media (tapes, minidisks, hard-drives, solid-state memory etc) on request. Optical disks (CD, DVD) will not normally be returned to you. If you have special requests for ELAR to archive disks or tapes, please let us know.
Analogue materials
ELAR does not archive analogue objects such as analogue tapes or paper documents (paper documents, for example, should be deposited in an appropriate document archive). Analogue tapes may in some cases be processed by our digitising service, or you may ask about booking to use our digitising equipment. Typically, analogue materials such as tapes and paper documents may be digitised or scanned at ELAR in the context of specific projects or in cases such as the important or unique documents, or the integration of new digital versions of documents with other digital resources. In all cases, contact ELAR to discuss arrangements before sending analogue materials.
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